Schedule of Events

Saturday, October 12

9:00am Fred Hack Memorial Golf Tournament Registration - Saratoga Lake Golf Course

10:30am Fred Hack Memorial Golf Tournament Tee-Off - Saratoga Lake Golf Course

Sunday, October 13

11:00am–12:00pm NYSSFA Executive Committee Meeting

12:00pm Registration and Information Desks Open

12:15–1:00pm NYSSFA & SFMI Combined Board of Directors Meeting

12:15–1:00pm New Member/First-time Attendee Orientation

1:00–2:00pm Sponsor Recognition/New Member/1st-Time Attendee Social

2:30–6:00pm Expo Grand Opening & Reception

6:00pm Open Evening

Monday, October 14

7:15am–5:30pm Registration and Information Desk Open

7:00–8:00am Buffet Breakfast

8:00–9:30am Opening Session

Program:

  • Honor our Country with Pledge of Allegiance and Navy Color Guard
  • Invocation
  • President Welcome
  • Leadership Recognition
  • Third Vice Presidential Candidate Introductions and Presentations
  • Welcome from Day Automation Systems
  • Recognition of CDF, RDF, AADC and ADC

9:30–11:00am Morning Refreshment Break in Expo

11:00am–12:15pm Keynote Presentation: Unclogging the Leadership Pipeline

Speaker: Colonel Thomas Henry Magness, US Army, Retired, PE

Col. Magness' address will focus on overall theme of mentorship and coaching. Using stories, examples, and best practices from the military to identify ways to develop high potential team members from within the organization by clearly defining skills at each layer of leadership (from individual contributor to Senior Executive/Facilities Director), getting people in the flow, and identifying true motivating factors within each person. By emphasizing the role of the Leader-Coach, providing a few tools, and identifying critical success factors, participants will recognize their legacy is not in their accomplishments, but in the leaders they develop and the people they leave behind.

11:30am–5:00pm  Spouse Program: Spa City Wine Tour 
Transportation provided by Spa City Brew Bus

  • 11:30am-1 pm Lunch at Olde Bryan Inn (group will walk to restaurant and picked up at 1 pm by Spa City Brew Bus)
  • 1-2 pm Thirsty Owl Outlet and Wine Garden (Tasting included)
  • 2:15-3:15 pm The Saratoga Winery (Wine and beer flights included)
  • 3:30-4:30 pm Galway Rock Vineyard and Winery (Wine tasting included)
  • 4:30pm Return to the Hilton

12:30–1:30pm NYSSFA Association Luncheon

Program

  • Welcome
  • Member Recognition (Pins)
  • Richard P. Mills Scholarship Recognition
  • NYSERDA Update
  • Fred Hack Memorial Golf Tournament Results
  • Siemens Presentation

1:30–3:00pm Expo Finale and Grand Prize Drawing

3:00–9:00pm Exhibitor Breakdown

3:15–4:30pm Concurrent Sessions (Sessions repeated at 4:30pm)

  • Strengthening Your School Buildings - Tom Czyz, CEO & Founder and Dan Izzo, Armoured One

During this session, retired SWAT operator and Active Shooter Expert Tom Czyz and retired Master Chief from the Navy Seals and Active Shooter Expert Dan Izzo will discuss what school security and technology solutions should look like. How do we keep our schools secure without compromising a relaxing learning environment? The solution is utilizing products and technology that has proven to work during attacks. We will review studies that were conducted by the FBI, Secret Service, Homeland Security, local police, Fire codes, engineers and AIA certified architects. These studies show us how to protect and keep people safe during a violent attack.

We will examine multiple real-life case studies from the attacks in Santa Fe, Parkland, STEM, UNC and the Aroura movie theatre attack. Participants will leave this breakout session with lifesaving information and best practices for keeping staff and students.

  • Harness the Power Over Ethernet (POE) Technology - Frank Gallo, Upstate NY K-12 Account Manager, Cisco and Andrea Fulmer, Senior Account Manager, Core BTS

People expect to have access to electricity, gas and plumbing, but now data has become just as important in improving the human condition. Through digitally connected buildings, we can reduce both capital and operational expenditures, providing safer environments and improving the quality of learning for students. The possibilities are endless with POE technology.

Learn how to make buildings smarter, more secure and self-sustaining by utilizing data as the fourth utility.

  • What’s New Up Top: Roofing Technologies & Restoration Options - Dan Cannan, President, CAS/CARISLE/SOPREMA

Dan Cannan will provide industry update on new products and technologies in roofing, application techniques in roofing recovery and restoration options and liquid-applied systems. 

He will include specific examples of completed and ongoing projects and procurement options available to the districts as well as time for questions & answers and general discussion.

4:45–6:00pm Concurrent Sessions (Sessions repeated from 3:15pm)

  • Strengthening Your School Buildings - Tom Czyz, CEO & Founder and Dan Izzo, Armoured One

During this session, retired SWAT operator and Active Shooter Expert Tom Czyz and retired Master Chief from the Navy Seals and Active Shooter Expert Dan Izzo will discuss what school security and technology solutions should look like. How do we keep our schools secure without compromising a relaxing learning environment? The solution is utilizing products and technology that has proven to work during attacks. We will review studies that were conducted by the FBI, Secret Service, Homeland Security, local police, Fire codes, engineers and AIA certified architects. These studies show us how to protect and keep people safe during a violent attack.

We will examine multiple real-life case studies from the attacks in Santa Fe, Parkland, STEM, UNC and the Aroura movie theatre attack. Participants will leave this breakout session with lifesaving information and best practices for keeping staff and students.

  • Harness the Power Over Ethernet (POE) Technology - Frank Gallo, Upstate NY K-12 Account Manager, Cisco and Andrea Fulmer, Senior Account Manager, Core BTS

People expect to have access to electricity, gas and plumbing, but now data has become just as important in improving the human condition. Through digitally connected buildings, we can reduce both capital and operational expenditures, providing safer environments and improving the quality of learning for students. The possibilities are endless with POE technology.

Learn how to make buildings smarter, more secure and self-sustaining by utilizing data as the fourth utility.

  • What’s New Up Top: Roofing Technologies & Restoration Options - Dan Cannan, President, CAS/CARISLE/SOPREMA

Dan Cannan will provide industry update on new products and technologies in roofing, application techniques in roofing recovery and restoration options and liquid-applied systems. 

He will include specific examples of completed and ongoing projects and procurement options available to the districts as well as time for questions & answers and general discussion.

6:00pm Opening Evening

Tuesday, October 15

7:00am–5:00pm Registration and Information Desk Open

7:15–8:30am Breakfast Buffet

8:00–8:30am Legislative Update with Jim Carr, Hinman Straub PC

8:30–10:00am Concurrent Sessions (Sessions repeat at 10:30am)

  • Active Shooter Training: Active Shooter Prevention, Preparedness, Response & Recovery - Jason Klewicki and Steven Rothwein, New York State Police, Troop E School & Community Outreach 

Troopers Jason Klewicki and Steven Rothwein will discuss the importance of Situational Awareness for staff and students and why school climate and threat assessments are critical.

They will provide best practices if you experience an active shooter situation and how to recover after the situation is over.

  • Responding to Personnel Matters: Best Practices to Use in Dealing with Performance and Conduct Issues - Jay Girvin, Esq., Partner, Girvin & Ferlazzo

This session will discuss best practices to use in dealing with employee performance and conduct issues. Attendees will learn:
• What's important to include in the district's policies & procedures manual
• Essential topics for employee training
• The role of a supervisor/department head
• Rules for preventing employee grievances
• How to gather evidence for discipline matters
• How to document disciplinary meetings
• What types of conduct require legal investigation
• Effective performance and evaluation systems
• How to help get employees back on track

Jay will leave ample time for questions and answers.

  • Start Early! Maximizing Aid & Sustainability Opportunities on Your District Five-Year Plan & Building Condition Surveys - Nicolette Havrish, RA, AIA, Architect, Edward Onori, Senior Architectural Designer, Roofing Specialist, Project Manager and Michael Picciano, PE, Senior Electrical Engineer, Beardsley Architects + Engineers

With the 2020 Building Condition Survey cycle right around the corner, Districts are beginning to think about how they will meet the NYSED requirements and gather the information they need for planning their upcoming Capital Projects over the next five years. Please join us to learn from presenters well-versed in the process about your options and opportunities for looking at your facilities holistically to maximize state aid and sustainability on your campus

Attendees new to the Building Condition Survey & Five-Year Planning Process will gain an understanding of the basics they need to know to meet the NYS Education Department’s requirements for the 2020 cycle, an expanded knowledge of sustainable design strategies available on their upcoming existing building renovation or new construction project,  become more aware of incentive programs available within New York State that they can apply to their projectt and learn about integrated design approaches to sustainable design and project planning that can help them achieve increased performance metrics within their facilities.

10:00–10:30am Association Elections

10:00–10:30am Coffee Break

10:30am–12:00pm Concurrent Sessions (Sessions repeated from 8:30am)

  • Active Shooter Training: Ride, Hide, Fight - Jason Klewicki, New York State Police, Troop E School & Community Outreach Coordinator

Troopers Jason Klewicki and Steven Rothwein will discuss the importance of Situational Awareness for staff and students and why school climate and threat assessments are critical.

They will provide best practices if you experience an active shooter situation and how to recover after the situation is over.

  • Responding to Personnel Matters: Best Practices to Use in Dealing with Performance and Conduct Issues - Jay Girvin, Esq., Girvin & Ferlazzo

This session will discuss best practices to use in dealing with employee performance and conduct issues. Attendees will learn:
• What's important to include in the district's policies & procedures manual
• Essential topics for employee training
• The role of a supervisor/department head
• Rules for preventing employee grievances
• How to gather evidence for discipline matters
• How to document disciplinary meetings
• What types of conduct require legal investigation
• Effective performance and evaluation systems
• How to help get employees back on track

Jay will leave ample time for questions and answers.

  • Start Early! Maximizing Aid & Sustainability Opportunities on Your District Five-Year Plan & Building Condition Surveys - Nicolette Havrish, RA, AIA, Architect, Edward Onori, Senior Architectural Designer, Roofing Specialist, Project Manager and Michael Picciano, PE, Senior Electrical Engineer, Beardsley Architects + Engineers

With the 2020 Building Condition Survey cycle right around the corner, Districts are beginning to think about how they will meet the NYSED requirements and gather the information they need for planning their upcoming Capital Projects over the next five years. Please join us to learn from presenters well-versed in the process about your options and opportunities for looking at your facilities holistically to maximize state aid and sustainability on your campus

Attendees new to the Building Condition Survey & Five-Year Planning Process will gain an understanding of the basics they need to know to meet the NYS Education Department’s requirements for the 2020 cycle, an expanded knowledge of sustainable design strategies available on their upcoming existing building renovation or new construction project,  become more aware of incentive programs available within New York State that they can apply to their projectt and learn about integrated design approaches to sustainable design and project planning that can help them achieve increased performance metrics within their facilities.

12:15pm–1:30pm Association Luncheon

Program

  • Moving Vision to Action - Bill Daggett, Ed.D, Founder and Chairman, International Center for Leadership in Education
  • MVCC Update
  • Election Results
  • Conference and Chapter Sponsorship Recognition

1:40–3:00pm General Session: SED Update & Regulatory Compliance Hot Topics

Hear timely updates on policy, procedural and regulatory matters from Rosanne Groff and the Office of Facilities Planning team and applaud this year’s NYSIR Scholarship honorees and NYSIR will recognize the five scholarship recipients.

5:00–6:00pm President’s Reception (By Invitation only)

6:00–6:45pm Inaugural Reception

6:45–8:45pm Association Banquet

Join President Paul Rooney and his officers for this evening of celebration and reflection. Paul will recap his presidential year and pass the gavel to incoming President Kim Parahus, Drector of Facilities and Operations of Hewlett-Woodmere UFSD; present industry awards and accreditation certificates to CDF, RDF, ADC and AADC recipients; present the Commissioner Richard Mills Scholarship and much more! Oh, and don’t forget the raffle prizes — you could bring home some amazing gifts!

Wednesday, October 16

7:00–8:15am Breakfast Buffet

7:15–8:15am BOCES Breakfast

8:15–9:30am Concurrent Sessions

  • Retirement Planning - NYS Retirement System

Retirement is close for some and years away for others. No matter where you are in your career, planning for retirement is time well spent. Learn the critical elements involved in the calculation of your pension benefit, what your can do to maximize these benefits, and obtain information on how and when to contact NYSLRS to obtain your specific information. You will also have the opportunity to ask questions related to pension benefits during and after the presentation. In addition to a verbal and PowerPoint presentation, you will also receive a guide that covers pension information in more detail.

  • Facilities Management Peer-to-Peer Roundtable Discussion: Chapter Mentorship Programs

A closed-door, peer-to-peer discussion on best practices for setting up your Chapter's Mentorship Program.

9:45–11:30am NYSSFA Board of Directors Meeting